Taking Care of Mass Emails

Are you tired of sending out mass emails, not even knowing if they will make it to the intended sender? Are your secretaries and teachers tired of the endless numbers of copies that they have to make in order to get in contact with parents, knowing that many of them may get lost or thrown away before they even get to their parents? Are you not sure how to let parents know what supplies kids need, like the best colored pencils for the projects that you may be looking to have them do in class? It can be hard to keep up with information like the best colored pencils.

Many alert systems allow you to get in contact with parents, but very rarely can they get in touch with you in response to those alerts. Because of that, you want to make sure that you find some sort of communication system that makes sense. You want something that all of your teachers and staff can use the system for communication, and the parents can get back in touch with them in a prompt manner, thus reducing waste in terms of time and resources. It can take a bit to figure out, but you will find that it works.

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What should you be looking for? Here are a few things.

–    Integration with alert systems; reads data directly from different programs.

–    The ability to give members of your staff different levels of access, so that you still have control over what is being sent and when it is being sent.

–    Logs that allow you to see whether or not messages have been opened or replied to.

–    A remote texting feature that allows you to text parents while on a field trip (like in cases where you may be delayed and/or getting back early).